Summary position objective:
- Assist in day-to-day operation and organisation of the office;
- Provide administrative support to the Nicosia office team.
Duties and responsibilities:
Responsible for the daily administration of the office as follows:
- Arranges for the adequacy at all times, of office supplies such as ink for the printers, stationery, groceries, cleaning agents etc;
- Overlooks the Cleaning Lady’s duties including checking her time schedule, communicating to her specific responsibilities and supervises the quality of the work performed;
- Opens and closes the office and overlooks the daily cleanliness and neatness of the office space;
- Supervises, safeguards and arranges for the adequacy of the Company’s petty cash;
- Answers, returns and transfers telephone calls and informs members of the staff when a message was left for them;
- Supervises incoming/ outgoing couriers (including package preparation and cover letter);
- Ascertains that mail is collected daily from the office building entrance and the P.O.Box and that it is forwarded to the appropriate persons;
- Issues invoices / receipts upon instructions;
- Performs basic bookkeeping tasks such as entering suppliers’ invoices and receipts and own company’s invoices and receipts for the three companies;
- Upload to the website all pictures and information related to the Real Estate business;
- Organising travel arrangements for the Directors including liaising with airlines, hotels, drivers etc;
- Welcomes visitors to the office and offers drinks;
- Provides administrative support to other members of staff;
- Incorporate Cyprus Companies and ensuing procedures to set-up and maintain clients files;
- Prepare the forms content related to bank accounts opening;
- Communicate to clients all information related to their Company registration: corresponding requests, issues, updates, changes to Company structure, etc.;
- Issue invoices and relevant receipts;
- Review KYC when instructed;
- Prepare payment orders for numerous of clients
- Maintain on file all Companies’ documents and keep these up-to-date, in both soft and hard copy;
- Liaise with the Registrar of Companies to upload financial statements;
- Handle all documentation, get signatures, get approvals, send scanned copies and original documents, for specific clients that are assigned by the Directors of the Company.
- Attend related exhibitions, conferences and networking events as and when required, for business continuity;
- Performs any other related duties that may be assigned from time to time.
Working hours:
- Monday to Friday as follows: 08:00 – 13:00 and 14:00 – 17:30.
Work experience:
- Minimum experience: never worked;
- Maximum experience: 2 years in a similar position
Background and education:
- A holder of any University degree (especially in secretarial studies) is considered as an advantage;
- Advanced knowledge of Microsoft Office, Excel, Power Point;
- Advanced Greek and English language skills are required;
- Russian language knowledge is considered as an advantage
- Holder of a Driving license
Cvs to be sent to: celia.pourgoura@ca-advocates.
For more information: +357 22 460 831
